A content management system (CMS) can be defined as a system used to organize and create documents and other content. In terms of web applications a CMS is used for managing websites and web content which in many cases requires a backend system for editing and creating documents. Web content management has evolved far beyond the management of static HTML pages. Intowebs Content Management System is customisable, ensuring that the system built suits your companies specific information needs. It is an easy to use browser-based user interface with a “what you see is what you get” web page builder. The content management system provides unique benefits in that the system makes it possible for non-technical persons without any web development knowledge to create, expand and maintain their companies website.
Features of a CMS (click here)
Why is a CMS important (click here)
Website content includes everything on the site that is delivered to the Customers browser, as well as software processes that directly or indirectly support that delivery. Content Management today is a complex set of processes, oftentimes involving a geographically distributed productioin team from diverse functional areas, multiple process steps, and exceptional amounts of information regarding publishing requirements and targeting of content.
All information is hosted in a secure environment and only users that created the information will be able to change the content by logging in with their designated username and password. An efficient Content Management System has been proven successful in different market sectors – manufacturing, broadcasting, pharmeceutical, FMCG's and wholesale!
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FEATURES OF A CONTENT MANAGEMENT SYSTEM (CMS)
Dynamic Navigation System
The CMS database driven navigation system is crucial to websites of a dynamic nature. The automated system allows for:
- Website Administrators to manage the site navigational system online through a browser interface.
- Navigational items to be added modified or deleted on screen.
- Site structure managed from a single point entry.
- Minimised risks of broken links.
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Multiple content managers
The user administration section allows the site administrator to change, update or add users to the database. The user administration system determines the level of access a user has to information.
An administration utility insures that only authorised users have access to view, change, add or delete documents and content. |
User Admin Features
- Allow the site administrator to create and delete users and assign access priviledges to the different sections of the website.
- Specify the level of access a user has to information.
- Ensure that only authorised users will have access to view, changes, add or delete.
- Create 'user' administrators who will then have administrators' rights on the system according to predefined criteria.
- Protect information available form certain users and is essential if user activity logs are required.
- Identify user the moment they enter the site
- Display customised and personalised information and settings according to users identity, interests and preferences.
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Dynamic Pagebuilder
Enables the content admministrator to:
- Build web pages dynamically through a browser interface by simply clicking on the page and specifying how the text should be displayed through a word processor like interface.
- Uploads images and related files automatically
- The product is based on our dynamic template technology. The user only has to specify the format of text, heading etc, and dynamic template will display the information as required.
- Design and display basic web page templates in accordance with an approved look and feel
- If required different templates can be designed to allow individualisation of the various departments using the system.
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Workflow
A workflow system insures that content will only be visible on the live website after being approved by the content owners. |
Messaging system
The messaging system sends content administrators and content owners e-Mail to notify them when content is about to expire or when content must be authorised by them.
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Members section(Login)
Sections of the website can be accessed by Members with a unique username and password. This is as far as the browsing of content is concerned and must not be confused with content update.
In its simplest form one password can be used for multiple members or user groups and in more advanced application customisatioin with member selecting what content is presented. |
Document Manager
Documents in various formats (MS, Word, PDF, RTF etc) can be uploaded and managed by users – each with their own set of rights based on their logon. The system allows for a system administratoe to define different levels of access to users. Only authorised users will be able to view/update documents.
Features include:
- Indexing of documents
- Version Control
- Meta data
- Document Search
- Web based file upload utility
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Image Library
To allow non-technical users to manage large amounts of images online. The utility automatically creates images of pre-defined sizes (thumbnails etc). The images are searcheable and is intergrated with all other website management tools.
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Banner Ad Management
The CMS incorporates a powerful banner ad manager that allows non-technical upload and choose where banner ads should be displayed on the website. |
Shopping Mart
Managing a wide variety of products information is now possible online with fully customisable product fields. Product managers can select what information is displayed and at what location. Products availabel online can be purchase through a typical shopping cart. Depending on the requirements, there are a number of additional options available on the shopping cart e.g. Payment gateway, card verification, secure ordering and order fullfilment.
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User Registration
This functionality is required to properly interact with users and requires a simple registration form to be filled in. The user can then be tracked and recognised throughout the website visit and future return visits. |
Rate this Page
Users willl be able to rate a page and view other ratings. Web managers can retrieve information via online reports. |
Comment on this page
Allow browsers to send e-Mail to the content owner/manager with specific requests/comments regarding the page. The system automatically links page specific feedback to the relevant content owner.
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Site search
Search engine software sifts through millions of pages recorded in the index to find matches to a search and ranks them according to accuracy. The search engine will analyse how often keywords appear in relation to other words in a web page. Those with a higher frequency are often deemed more relevant and are listed first.
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E-Mail Functionality
To accommodate virtually any form of feedback the system boasts a dynamic feedback form builder that allows users to select from typical feedback fields. |
Easy print Button
Content is formatted for easy printing. |
Send to a friend
Allows users to e-Mail the current page in HTML format to their friends and colleques
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Site Map
A site map is automatically generated of the complete website.
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Why are Content Management Systems Important?
- One of the keys to the success of any website is to present fresh, consistent management high quality content to customers. Therefore, effective content management processes can establish better customer retention and can lead to increased revenue.
- Inefficient, broken or inconsistant content management processes drive production costs up. (Due to porrly coordinated processes, lack of repeatable processes or use of incompatible tools.)
- Product Managers must move quickly to develop and deploy new promotional campaigns to take advantage of current market/product conditions.
- Posting incorrect information, such as errors in product information, can lead to tremendous customer dissatisfaction, which is then compounded by poor public relations experiences and possible legal ramifications.
- Poor testing processes can lead to lower site availability, slow performance and ultimately fewer visitors to the site.
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